Optilyn’s privacy policy about the processing of your personal data and your data protection rights.
We, Optilyn, are pleased to see you visiting our website. Thank you for your interest in our organisation. Your privacy is important to us. We take the protection of your personal data and their confidential treatment very seriously. Your data will be processed exclusively within the legal framework of the data protection provisions of the European Union, particularly the General Data Protection Regulation (hereinafter: “GDPR”). This data protection statement provides you with information about the processing of your personal data and your data protection rights when using our website.
1. Data Processor and Data Protection Officer contact details
The Data Processor as defined in data protection legislation is
OPTILYN
Schreinergasse 2a
82319, Starnberg
Germany
Phone: +49 8151 9981435
Email: customerservice@optilyn.com
2. Object of data protection
The object of data protection is personal data. Personal data means any information relating to an identified or identifiable natural person. This includes, for example, details such as the name, postal address, email address and phone number, though other details are also necessarily created while using our website, such as the beginning, end and extent of use.
3. Type, scope, purposes and legal basis for data processing
Below you will find an overview of the type, scope, purposes and legal basis of data processing on our website.
3.1 Provision of our website
When you access our website on your device, we process the following data:
- Date and time of access
- Duration of visit
- Your operating system
- Volume of data sent
- Type of access
- IP address
- Domain name
We process this data on the basis of GDPR Article 6 (1) point f, as they are required for us to provide the service, to ensure technical operation and to investigate and remove malfunctions. It is in our interest to ensure the use and technical operability of our website. This data is automatically processed when our website is accessed. Unless they are provided, you cannot use our services. We erase the data as soon as they are no longer required for the relevant purpose.
3.2 Contact form
You have the option of contacting us through a form. If you use the Contact form we need the following mandatory details (marked as such): Surname, firstname, and email address. The data serves the purpose of meeting your request for contact. We process this data on the basis of GDPR Article 6 (1) point f. The purpose of processing your data is solely to deal with your contact request. We do not share this information without your permission.
3.3 Social plug-ins
This website uses social plug-ins from the social media Facebook, Google+, Twitter, Youtube, and Linkedin operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA, Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA and Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA, YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA, LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA, respectively. You will find buttons on our website, enabling you to share content on Facebook, Google+, Twitter, Youtube and Linkedin, so that you can conveniently recommend our website to friends on your preferred social media platforms. When you click on a social media button, your browser uses this social plug-in to set up a direct connection to the server of the relevant social network. We have no influence on the scope of the data which is collected by the social media operators in this way. The operators process the information that you have called up our website. If you are also logged into one of the social media platforms at that time, the operator can match up your account with the relevant social media site. If you then also interact with the social plug-in by clicking “Like” or “Share”, the relevant social media site will process that information. Even if you are not a member of one of these social media platforms, it is possible for them to find out your IP address through the social plug-in and then possibly store this information. Further information about the scope and purpose for which data is processed, collected and used by Facebook, Google and Twitter, as well as your rights in this respect and the setting options, can be found in each company’s data protection policy:
www.facebook.com/policy
www.google.de/intl/de/policies/privacy
www.twitter.com/privacy
www.linkedin.com/legal/privacy-policy
If you do not want social media to collect data via our website, make sure you do not click on the relevant buttons. In addition, you can block social plug-ins via add-ons in your browser.
3.4 Google Analytics
This website uses Google Analytics, a web analysis service of Google Inc. (hereinafter: “Google”). Google Analytics uses cookies (see clause 5), i.e. text files which are saved to your computer and allow us to analyse your use of the website. The information that is created by cookies on your use of our website is usually sent to a Google server in the United States, where it is then stored. However, if you have activated IP anonymisation for this website, your IP address will not be sent without first being truncated by Google within the Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the United States and then truncated there. Acting on behalf of the site operators, Google will use this information to analyse your use of the website, to create reports on website activities for us as site operators and to provide us with other services connected with website and internet use. The IP address which Google Analytics sends via your browser will not be linked by Google with any other data Google may have.
3.5 YouTube
Our website contains embedded video clips from the video portal YouTube. YouTube is a portal of YouTube LLC, a subsidiary of Google Inc. For reasons of data protection, we decided not to integrate the video clips directly into our website but deactivated them by default. Thus, no data will be transmitted to Google when you access our website. For that reason you will only find a preview image of the video clip on our website. You must activate the video clip by clicking the preview image in order to watch the video. Only after this activation is a connection established to Google’s servers and data are transferred to Google. We have no control over the amount of data collected in this process. Please refer to the data privacy policies of Google for further information on the purpose and extent to which data is collected, processed and used by Google, as well as your rights in this respect and the setting options for protecting your privacy.
Go to: www.google.de/intl/de/policies/privacy.
3.6 Google reCAPTCHA
On this website, we use the reCAPTCHA feature of Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA (“Google”). This function is primarily used to distinguish whether an input is made by a natural person or abusive by automated and automated processing. The service includes the sending of the IP address and possibly other data required by Google for the reCAPTCHA service to Google and is carried out in accordance with Art. 6 para. 1 lit. f GDPR based on our legitimate interest in determining the individual will-bearingness of actions on the Internet and the prevention of abuse and spam.
3.7 Newsletter data
If you would like to subscribe to the newsletter offered on this website, we will need from you an e-mail address as well as information that allow us to verify that you are the owner of the e-mail address provided and consent to the receipt of the newsletter. No further data shall be collected or shall be collected only on a voluntary basis. We will use such data only for the sending of the requested information and shall not share such data with any third parties.The processing of the information entered into the newsletter subscription form shall occur exclusively on the basis of your consent (Art. 6 Sect. 1 lit. a GDPR). You may revoke the consent you have given to the archiving of data, the e-mail address and the use of this information for the sending of the newsletter at any time, for instance by clicking on the "Unsubscribe" link in the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place to date. The data you archive with us for the purpose of the newsletter subscription shall be archived by us until you unsubscribe from the newsletter.
Once you cancel your subscription to the newsletter, the data shall be deleted. This shall not affect data we have been archiving for other purposes.
3.8 MailChimp
This website uses the services of MailChimp to send out its newsletters. The provider is the Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA. Among other things, MailChimp is a service that can be deployed to organise and analyse the sending of newsletters. Whenever you enter data for the purpose of subscribing to a newsletter (e.g. your e-mail address), the information is stored on MailChimp servers in the United States. MailChimp is in possession of a certification that is in compliance with the “EU-US-Privacy-Shield.” The “Privacy-Shield” is a compact between the European Union (EU) and the United States of America (USA) that aims to warrant the compliance with European data protection standards in the United States. With the assistance of the MailChimp tool, we can analyse the performance of our newsletter campaigns. If you open an e-mail that has been sent through the MailChimp tool, a file that has been integrated into the e-mail (a so-called web-beacon) connects to MailChimp’s servers in the United States. As a result, it can be determined whether a newsletter message has been opened and which links the recipient possibly clicked on. Technical information is also recorded at that time (e.g. the time of access, the IP address, type of browser and operating system). This information cannot be allocated to the respective newsletter recipient. Their sole purpose is the performance of statistical analyses of newsletter campaigns. The results of such analyses can be used to tailor future newsletters to the interests of their recipients more effectively.
If you do not want to permit an analysis by MailChimp, you must unsubscribe from the newsletter. We provide a link for you to do this in every newsletter message. Moreover, you can also unsubscribe from the newsletter right on the website. The data is processed based on your consent (Art. 6 Sect. 1 lit. a GDPR). You may revoke any consent you have given at any time by unsubscribing from the newsletter. This shall be without prejudice to the lawfulness of any data processing transactions that have taken place prior to your revocation.The data obtained via newsletter subscription shall be archived by us until you unsubscribe from the newsletter. Once you cancel your subscription to the newsletter, the data shall be deleted from our servers as well as those of MailChimp. This shall not affect data we have been archiving for other purposes. For more details, please consult the Data Privacy Policies of MailChimp at: www.mailchimp.com/legal/terms.
3.9 Blog comments
On our website you can leave comments on individual contributions. When you use the comment function, your chosen username, e-mail address and the content of your comment are processed. This function is provided to enable you to comment on the content of our website. Other visitors to the website will then be able to read your comments. The legal basis for processing this data is GDPR Art. 6, section 1, point (f).Our legitimate interest is to enable you to comment on our contributions. This data will be deleted after the article commented on has been removed. Comments that contain illegal content (e.g. offensive comments) will be deleted immediately.
Google LLC, based in the US, is certified under the us European Privacy Protection Convention “Privacy Shield”. For more information on Google reCAPTCHA and the Google Privacy Policy, please visit: www.google.com/intl/en/policies/privacy.
3.10 Google AdWords and Google Conversion Tracking
This website uses Google AdWords. AdWords is an online advertising program from Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, United States ("Google").As part of Google AdWords, we use so-called conversion tracking. When you click on an ad served by Google, a conversion tracking cookie is set. Cookies are small text files that your internet browser stores on your computer. These cookies expire after 30 days and are not used for personal identification of the user. Should the user visit certain pages of the website and the cookie has not yet expired, Google and the website can tell that the user clicked on the ad and proceeded to that page. Each Google AdWords advertiser has a different cookie. Thus, cookies cannot be tracked using the website of an AdWords advertiser. The information obtained using the conversion cookie is used to create conversion statistics for the AdWords advertisers who have opted for conversion tracking. Customers are told the total number of users who clicked on their ad and were redirected to a conversion tracking tag page. However, advertisers do not obtain any information that can be used to personally identify users. If you do not want to participate in tracking, you can opt-out of this by easily disabling the Google Conversion Tracking cookie by changing your browser settings. In doing so, you will not be included in the conversion tracking statistics. Conversion cookies are used to analyse user behaviour to optimize both its website and its advertising. For more information about Google AdWords and Google Conversion Tracking, see the Google Privacy Policy: www.google.de/policies/privacy.
4. Links to third-party websites
If websites and services by other site owners are linked to this website, they have been and will continue to be designed and supplied by third parties. We have no influence on the design, content or function of third-party services, and we expressly distance ourselves from any content provided by linked third-party sites. Please remember that third-party sites linked to this website may have their own cookies which are installed on your device to collect personal data. We have no influence over this. In such cases you may wish to obtain more information directly from the owners of the third-party websites linked to this site.
5. Cookies
Some of our web pages use cookies. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser. Most of the cookies we use are so-called "session cookies." They are automatically deleted after your visit. Other cookies remain in your device's memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site. Cookies which are necessary to allow electronic communications or to provide certain functions you wish to use are stored in accordance with Art. 6 § 1 lit. f GDPR. Cookies are saved on the computer of the user and are transmitted from there to our website. Therefore, you have full control on the use of cookies. You can deactivate or limit the transmission of cookies by changing the settings of your browser accordingly. Cookies that have already been activated can be deleted by you at any time. This can be done automatically. If you deactivate cookies for our website, possibly not all functions of the website can be provided.
6. Retention period
You will find the retention period for personal data in the relevant chapter on data processing. We generally apply the rule whereby we only save your personal data for as long as they are required to fulfil their purposes or – if you have given your consent – until you revoke your consent. If you revoke your consent, we erase your personal data, unless further processing is permitted under the relevant applicable statutory provisions. We also erase your personal data if we are under an obligation to do so on legal grounds.
7. Rights of data subjects
As a data subject you are entitled to the following rights:
Right to information: You have a right to access the data we have stored about you as a person.
Right to rectification and erasure: You can require us to correct inaccurate data or – provided that the legal grounds are in place – to erase your data.
Restriction of processing: Provided that the legal grounds are in place, you can require us to restrict the processing of your data.
Data portability: If you have provided us with data on the basis of a contract or your consent, and as long as there are legal grounds, you can require us to send you the data you gave us in a structured, commonly used and machine-readable format.
8. Objection to data processing
If there are reasons arising from your specific situation, you are entitled to object to our processing of your data at any time, provided that such an objection has its legal basis in a “legitimate interest”. If you make use of your right to object, we shall discontinue the processing of your data, unless we can – within the parameters of the law – demonstrate compelling legitimate grounds for further processing, outweighing your own rights.
To make use of your right to object, please use the contact details specified in clause 1.
9. Revocation of consent
If you have given us your consent to the processing of your data, you can revoke the same at any time with future effect. This, however, does not affect the legitimacy of processing your data until the date of revocation.
If you have queries concerning our Data Protection, please contact us at the following e-mail address: customerservice@optilyn.com.